When it comes to managing a rehab, the number one thing to always remember is “time is money.” Not only do you have the cost of capital but the sooner you complete the rehab, list it for sale, get a buyer under contract, and close on the sale, the sooner you can find another deal and do the process all over again. The goal is to be as efficient as possible.
Once the offer is accepted to purchase a property, you usually have a couple of weeks to a month until you actually close on the purchase of the property. During that time, the following steps should be taken:
- Budget Created: Once the offer is accepted, go back to each item of the rehab and solidify the numbers. Using a detailed rehab checklist, confirm your numbers by getting quotes from contractors. For example, this is when your roofing contractor physically measures the roof and gives you a quote for the exact cost to replace.
- Create the Rehab Plan. Once you’ve finalized the costs, you create the rehab plan. The rehab plan is an outline and tentative schedule of the work being done. This is when contractors are tentatively awarded the job and given a tentative date of when they will perform their scope of work. The goal is that when the property closes, everybody is on board. The dates are tentative because everything is subject to the timeline going as planned but throughout the project, all contractors are aware of the timeline so that when their turn comes, they are available and ready.
Day of Closing
On the day of closing, the rehab plan is implemented immediately. The dumpster arrives at the property and the demo crew starts.
The key to a successful rehab is constant oversight!
Not a day goes by when progress isn’t being made. Everyday counts and so everyone needs to keep to the schedule. Because of the fast-pace, contractors must work well together (play nice). In many cases, their work will overlap with two or more contractors working in the same tight quarters. One of the requirements to work on your rehabs should be a team player. A team player looks out for the good of the entire project, not only their small part. A team player sees the bigger picture.
Issues Addressed Immediately
If you’ve got a contractor that’s not being a team player it’s addressed immediately and if it’s not corrected then they’re no longer on your team. For example, recently an electrician wasn’t cleaning up after himself. He was leaving his scrap wire, empty boxes, drywall debris, etc., scattered around the work site. This was affecting the other contractors. Fortunately, he is a team player and after addressing the issue, it was resolved quickly. On the other hand, a drywall contractor was terminated for not showing up on time and delaying the project, which affected everyone else.
It’s not uncommon for contractors to over-commit and pick up more jobs then they can handle. When you inform your contractors ahead of time of the rehab timeline, there is no excuse for not being at your job when expected. But realistically, it happens. If a contractor flakes out or they’re not there when they’re supposed to be or they’re not keeping to the schedule like they’re supposed to, you need to address it immediately. The old saying, “The show must go on” holds true with rehabs and a new contractor will be brought in to keep on schedule. Let your contractors know that “You’re not running a day care, you’re running a business.” In all honesty, if expectations are explained up front, problems are greatly minimized.
Please leave a comment if this article was helpful or if you have a question.
Author bio: Brian Kline has been investing in real estate for more than 30 years and writing about real estate investing for seven years. He also draws upon 25 plus years of business experience including 12 years as a manager at Boeing Aircraft Company. Brian currently lives at Lake Cushman, Washington. A vacation destination, a few short miles from a national forest in the Olympic Mountains with the Pacific Ocean a couple of miles in the opposite direction.