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Why Landlords Like You Should Be Using Property Management Software

By Ben Shepardson | April 24, 2023

Being a successful investment property owner takes tons of hard work, and don’t let anyone tell you otherwise. Whether you’ve just started out with a single-income property or you’re working with hundreds of units, your responsibilities are the same: keeping your tenants safe and happy so they keep paying their monthly rent on time. It’s not for the faint of heart!

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You need as much help as you can get. That’s why any good landlord worth their salt should be using property management software to protect their investment. Relying on one of these software platforms can help you keep organized and manage your properties more efficiently. Here’s why you should be using one.

What Are Property Management Software Platforms?

Property management software platforms are computer programs that help landlords and property managers manage their properties more efficiently. This software can help with a variety of tasks, including things like tenant screening by running background checks and credit reports on prospective tenants. This is integral to your long-term success as a landlord as good screening tools help landlords avoid renting to tenants who are likely to be problematic. Likewise, these platforms can aid in lease management as well, as they can help landlords create and manage leases, track rent payments, and send out reminders to tenants who are late on rent.

Maintenance management is another essential task that landlords need to keep on top of, and it’s yet another reason why property management software is such a good idea. These platforms can help landlords track maintenance requests and send out work orders to contractors. This software can also help landlords track the status of maintenance requests and ensure that they are completed in a timely manner. Additionally, property management software is an excellent tool for helping landlords communicate with tenants. This software can be used to send out newsletters, announcements, and reminders. It can also be used to collect feedback from tenants.

Last but not least, and perhaps most importantly, property management software can help landlords track their income and expenses. This software can also help landlords generate reports, such as profit and loss statements and balance sheets, so that the business end of owning an income property stays streamlined and organized. Without strong accounting tools to maintain records of who has paid their rent and where your operational costs are going, your ability to manage your property is going to deteriorate very quickly indeed!

The Benefits of Using Property Management Software

There are many benefits to using property management software. Some of the most common benefits include the following:

Increased efficiency: Property management software can help landlords and property managers save time and money by automating many of the tasks involved in managing properties. This can free up time for landlords to focus on other aspects of their business, such as marketing and asset management.

Improved accuracy: Property management software can help landlords and property managers make more accurate decisions by providing them with real-time data about their properties. This data can be used to make better decisions about things like tenant screening, lease negotiations, and maintenance schedule.

Enhanced customer service: Property management software can help landlords and property managers provide better customer service to their tenants. This software can be used to automate tasks such as sending out rent reminders and responding to maintenance requests. This can free up time for landlords and property managers to focus on providing personalized attention to their tenants.

Reduced risk: Property management software can help landlords and property managers reduce their risk by providing them with tools to track maintenance requests, manage tenant screening, and collect rent payments. This software can help landlords and property managers identify and address potential problems before they become major issues.

How to Choose the Right Property Management Software

There are many different property management software programs available on the market. However, they aren’t necessarily interchangeable; some are better suited than others depending on your need as a landlord.  When choosing a property management software program, it is important to consider the following factors:

Features: The first step is to identify the features that are important to you. Some of the most common features include tenant screening, lease management, maintenance management, resident communication, and accounting.

Price: Property management software programs can range in price from a few hundred dollars per year to several thousand dollars per year. It is important to choose a program that fits your budget.

Ease of use: Property management software programs can be complex, so it is important to choose a program that is easy to use. You should try out a few different programs before you make a decision.

Support: It is important to choose a property management software program that offers good support. You should make sure that the program has a responsive customer support team that can help you with any problems you may encounter.

The Last Word on Why You Should Be Using Property Management Software

Property management software platforms can be valuable tools for landlords and property managers. By automating many of the tasks involved in managing properties, property management software can help landlords and property managers save time and money, and improve their customer service. If you are a landlord or property manager, you owe it to the continued success of your income properties to begin using a property management software platform today.

Ben Shepardson is a Realty Biz News Contributing Writer and has a long track record of success in online marketing and web development. While pursuing a bachelor’s degree in Computer Information Systems, he worked doing enterprise-level SEO and started an online business offering web development services to small business customers.
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